Start with volunteers
Let the therapists who are curious go first. Results from a colleague carry more weight than any pitch.
For clinics and agencies / Rollout
How do I roll out an AI note tool to my therapy team?
Start small, make the first note easy, and let results sell it to the rest of the team. NoteyDoc is built for this: there is nothing to install on your EHR, training takes minutes, and therapists see the time savings on their first note.
Get team pricing in one short form. No sales call required; we email you. Want to see it first? Try 5 notes yourself with no account and no card.
A one-month rollout plan
- Day 1: set up and train. Send us your therapists' work emails and we create their accounts within a few hours to a day. Share the short walkthrough videos at a team meeting.
- Day 1: make pasting easy. Add a simple SOAP template to your EHR with four plain text boxes so each section pastes in cleanly.
- Weeks 1 to 2: ten notes each. Ask every therapist to write at least 10 real notes with NoteyDoc. That is enough to feel the difference on their own caseload.
- Week 3: collect feedback. A short survey on time saved per note, note quality and anything missing.
- Week 4: make it the default. Set a same-day documentation expectation now that a note takes a minute or two.
How do I bring AI-skeptical therapists on board?
Some therapists are wary of AI in documentation, and that is normal. These steps work.
Show the review step
Every therapist reads their note and reviews and signs it in the EHR as usual. The note comes from their own visit summary.
Make it optional at first
A tool that saves 40 to 50% of documentation time per note spreads on its own once a few people use it every day.
Answer privacy questions up front
NoteyDoc checks visit summaries for patient identifiers before a note is created, encrypts data in transit and at rest, and a BAA is available.
What should we track during rollout?
- Minutes per note before and after NoteyDoc
- How many notes are finished the same day
- Therapist feedback on note quality and wording
- After-hours documentation time
Getting your team on NoteyDoc
Request team pricing in one short form and we email you a per-therapist price, with a free team trial on request. Send your therapists' work emails and their accounts are ready within a few hours to a day. Team pricing is billed to the clinic as one monthly subscription. For reference, one therapist on NoteyDoc Unlimited pays $15/month. A BAA is available. See how NoteyDoc works for clinics.
“NoteyDoc helped our therapists improve their daily documentation efficiency almost overnight. Maxim has been incredibly responsive to our needs and feedback, making the extension an even better fit for our team. It's been a great find for Milemarkers!”
Rhonda S., Milemarkers Therapy
Questions managers ask
How long does it take to roll out NoteyDoc?
Most teams are writing notes within a day of reaching out. Accounts are set up from work emails within a few hours to a day, training is a few short videos, and there is nothing to install on your EHR.
What if some therapists don't want to use AI?
Start with the therapists who are open to it. Once the rest of the team sees colleagues finishing notes between visits, many follow once they see how much time it saves. Every therapist still reviews their own note.
How many notes should therapists write during a trial?
Ask each therapist to write at least 10 notes with NoteyDoc in the first couple of weeks. That is enough to see the time difference on their own caseload.
What if our IT blocks Chrome extensions?
Therapists can use the NoteyDoc website on any phone, tablet or computer. It needs no installation.
Get NoteyDoc for your team
Send us your team size and we email you a per-therapist price, with a free team trial on request. Your therapists can be writing notes within a day.
Published by NoteyDoc LLC, the maker of NoteyDoc. Last updated October 25, 2026. Examples are for general information about documentation workflow.